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Exhibitor Information

Download the Exhibit Hall Map Here

Important Dates:

15 May
Membership Renewal Opens
1 September
Conference Registration Opens
15 September
Call for Speakers Opens
1 October
Call for Speakers Closes
1 November
Speakers Notified
1 December
Early Bird Registration Discount Ends

15 December
Exhibitor Due Date:
-Final Exhibitor Registration
-International Marketplace Resource Directory information
-Keepsake Ad Materials
-Mobile App Ad Materials

1 January
All exhibitor payment due

10 January
All Hotel Exhibitor Table Forms due

11 January
Hotel Discount ends

1 February:
All Conference Bag Flyers Items and Swag due at Hyatt Regency

6 February:
Exhibitor Table Setup 8:00 AM - 2:00 PM

8 February:
15:30 - Breakdown of exhibitor space
20:00 -Closing Gala, Exhibitor engagement awards given, & final in-person engagement with IE Leaders


Meet International School Leaders

AAIE remains the premier non-profit organization serving and connecting International School Heads and Leaders. The annual conference affords our exhibitors the opportunity to connect face-to-face with school decision makers and leader-innovators who depend on the services our conference exhibitors provide. We promote conference connections through targeted networking opportunities, speaking venues, receptions and the introduction of an interactive conference Mobile App. The AAIE 2017 App will allow all attendees to directly communicate, set appointments and share information. The connections developed during the conference continue long afterwards and are the basis of many long-term business relationships and global friendships.

Connect with Purchasing Decision Makers

As a conference exhibitor, your connection with leaders begins well before visiting San Francisco and will continue after thanks to several AAIE initiatives to increase attendee and exhibitor networking.

Prior to the conference, exhibitors are featured in a NEW Conference Resource Directory that provides contact and services information to all attendees for our exhibitors. This direct mailing goes to all AAIE member schools leadership and their business managers to maximize awareness and encourage individual contact in order to meet at the conference. At the Conference we will be facilitating several networking games that award highly sought after prizes for attendees that meet and engage with our exhibitors and each other. Inclusion in the games is a basic benefit for all AAIE Exhibitors. To increase your impact and visibility, a variety of sponsorship and advertising options are available in both the printed program and via the App.
Following the conference, a second direct mailing will be sent to schools as a final resource for decision makers to follow up with questions and decisions about ordering and partnerships.

Hotel Table Top Order Form (for Shipping/Electric/Internet)

Let Your SWAG Do the Talking

All exhibitors may have up to 2 Swag items placed in the Conference Bags for FREE. Swag items are branded small gifts and/or usable items for attendees (memory thumb-drives, pens, water-bottles, luggage tags, etc.). 600 of each Swag item should be shipped to the hotel using the Hotel Table Top Order Form below. The packages must be clearly labeled AAIE Conference Bags - c/o AJ Patel and MUST be received at the hotel by 2 February 2017 to be included in the bag,

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