Home
 About AAIE
 AAIE Annual Conference
Institutes & Workshops
 Join/Renew Membership
 Organizational Documents
Awards & Recognitions
 Advertising Forms
 AAIE Forms
 Inter Ed & AAIE Calendar
 Survey Summaries
 International Counseling
 Contact Us

Officers, Board & Staff
Constitution
By-Laws
Policies

Mission Beliefs Mission Parameter  

AAIE By-Laws (revised 2005)

ARTICLE I
Duties of Officers

Section 1:
The President shall preside, or arrange for presiding officers, at all meetings, and, in conjunction with the Board of Trustees, prepare programs for the annual meeting of the Association; and, to appoint, with the approval of the Board of Trustees, all committees not otherwise provided for. He or she shall be chairperson and a member of the Board of Trustees and the Executive Committee. He or she shall call meetings of the Board of Trustees and the Executive committee whenever he or she deems it necessary, or whenever he or she is requested to do so by a majority of the members of the Board of Trustees. He or she shall perform all other duties pertaining to the office.

Section 2:
The, President Elect in the absence of the President, shall perform all of the duties pertaining to the office of the President and upon the death, resignation or disqualification of the President shall succeed to the office of President and serve as President until the next annual meeting of the Association.

Section 3:
The Executive Director shall keep complete and accurate records of the proceedings of meetings of the Association; and in all matters not definitely prescribed therein or in the approved Job Description be under the direction of the Board of Trustees, and in the absence of direction by the Board of Trustees, shall be under the direction of the President. Furthermore, the Executive Director, is authorized to make such business arrangements relative to insurance, retirement, payrolls, and such other transactions as are feasible, practical, and acceptable. The Executive Director shall assist the treasurer and the president in the preparation and administration of the annual budget. Consistent with the annual budget approved by the Board of Trustees, the Executive Director shall approve the payment of bills and make such other obligations as are necessary to conduct the business of the Association. The Executive Director shall have adequate records present at all meetings of the Association; shall keep an accurate and current list of members of the Association; shall assure the execution of the plans of the Association and other designations adopted by the Board of Trustees; shall be secretary of the Board of Trustees, Executive Committee, and custodian of all property of the Association; give such bond as may be required by the Board of Trustees; shall submit an annual report to the Board of Trustees of the achievements and needs of the office and of the Association; manage the affairs of the Association in an effective and efficient manner: and, at the expiration his or her term, shall deliver in good condition to his or her successor in office all moneys, books, and property of the Association; and shall serve during the pleasure of the Board of Trustees.

Section 4:
The Treasurer shall be responsible to the Board of Trustees and shall have direct access to all financial records, receipts of moneys, and expenditures of moneys by the Association. The Treasurer shall collaborate with the Executive Director in the preparation of financial reports to the Board of Trustees and, at the annual meeting, to the membership of the Association. In consultation with the Executive Director and President, the Treasurer shall prepare the annual budget and submit it for consideration and approval to the Board of Trustees. The Treasurer shall annually review and approve the recommendation of an independent and professionally qualified external auditor indicated by the Executive Director and submit the recommendation to the Board of Trustees for its approval; review the payment of all bills and expenditures authorized by the Executive Director; and give bond as may be required by the Board of Trustees. The Treasurer shall also perform such additional duties as may be occasionally assigned by the Board of Trustees in consultation with the Executive Director and President.

ARTICLE II
Duties of Executive Committee

Section 1:
The Executive Committee shall serve as an interim governing body for the Board of Trustees of the Association in order to make decisions that are normally made by the full Board, and which cannot be postponed for a full Board of Trustees meeting. All such decisions must be submitted to the Board at the next Board meeting for its review. Further, the Executive Committee shall be empowered to identify major policies and prepare such issues for the full Board of Trustees decisions.

Section 2:
The Executive Committee shall work with the Executive Director in developing strategies for carrying out the mission and objectives of the Association, take action on items as necessary between Board meetings and report such action to the Board for their review, prepare action recommendations to the Board, evaluate the performance of the Executive Director and recommend to the board his/her annual salary and benefits.

ARTICLE III
Assessment of Dues and Fees

Section 1:
The Board of Trustees shall have the authority to assess the following dues and/or fees annually: Institutional membership, corporate membership, individual membership, associate membership, additional classes of membership and registration fee by category for participation and attendance at the annual meeting, and other fees.

Section 2:
Fees, dues, and registration fees shall be established by the Board of Trustees at any regular meeting by a majority vote of the quorum present.

ARTICLE IV
Vacancies

Section 1:
In the event of a vacancy or vacancies among the Officers or members of the Board of Trustees, the Board of Trustees shall fill the vacancy or vacancies for the length of the unexpired term except as herein otherwise provided.

Section 2:
Any Officer and/or Director who for reasons not justified, fails to attend two consecutive Board meetings, shall be subject to removal by the Board of Trustees, by a majority vote of those present, provided such officer or member is given at least thirty (30) days notice in writing of the intention of the Board to vote on such proposed removal and provided further that the member should be entitled to be heard at the meeting of the Board of Trustees before action is taken.

ARTICLE V
Rules of Order

Robert’s Rules of Order shall govern the conduct of business in all the meetings of the Association.

 

ARTICLE VI
Amendments

These By-laws may be amended upon vote of the membership of the Association at any annual meeting. Prior to presentation to the Association, all amendments must be approved by a majority vote of the Board of Trustees (either in person or electronically). The Executive Director shall inform the membership at least two months in advance of the annual meeting at which amendments to the By-laws approved by the Board of Trustees shall be presented. Voting by proxy shall not be permitted.

^ Back to top